Terms of Use, Privacy and Cookie Policy

Our cookie policy and general terms of use for our website can be found below. Those providing information via our website or joining our forum should also read our privacy policy and terms and conditions. Please choose the relevant section:

Cookie Policy

Unless you have adjusted your browser settings so that it will refuse cookies, you will receive cookies as soon you visit our website. The cookies that will be issued will be applied in accordance with the terms of this cookies policy.

By using our website, you agree to the use of cookies as set out in this Policy. If you do not agree to such use please either refrain from using the website or see the section below “How to disable cookies” to adjust your settings.

What are cookies?
A cookie is a small amount of data containing letters and numbers that we store in your browser or on the hard drive of your computer. Cookies contain information that is communicated between your browser and our web server.
Cookies can be categorised into two different types:
  • Session cookies, which are temporary cookies that are deleted when you close your browser
  • Persistent, or stored cookies, that remain in a cookie file on your computer
Cookies cannot obtain information about you or read any information on your computer and, unless you have logged onto an authenticated page, cookies cannot be used to identify who you are. Someone else using your computer may be able to determine that you have visited our website.

Cookies we use
The cookies we use on our website enable you to move around the website, enhance usability and access its features, such as accessing secure areas or displaying personalised content. They will not be used to contact you for marketing purposes.

We also use Google Analytics to collect information about your online activity on the website, such as the web pages you visit, the links you click, the searches you conduct, and where you come from. For more information about the information gathered using Google Analytics please visit http://www.google.com/intl/en_uk/analytics/privacyoverview.html.

Cookies may be used to record details of pages that have been visited on this website, however these are anonymous statistics and we do not track you as an individual user. This is to provide us with generic usage statistics to allow the company to improve this website and to provide you with information that may interest you.

Can you disable cookies?
Yes, your browser will enable you to disable cookies, however, you should note that if you choose to do this, it may have an impact on the quality of your browsing experience and you may not be able to access all or parts of our website.

How to disable cookies
You can block cookies by activating the setting on your browser that allows you to refuse the setting of some or all cookies. You can usually activate these settings by clicking on the ‘Help’ menu in your browser. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org. To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

If you have any questions about our use of cookies, please contact us.

Terms of Use

This website is operated by the Oulton and Woodlesford Neighbourhood Forum (OAWNF).
Whilst OAWNF endeavour to ensure that this site is normally available 24 hours a day, we will not be liable if for any reason the site is unavailable at any time or for any period.

By accessing any part of this site, you shall be deemed to have accepted these terms in full.

OAWNF reserve the right to change this statement at any time by posting revisions on the site. This privacy policy is not intended to and does not create any contractual or other legal rights.

This site may contain links to other web sites. Please note that OAWNF is not responsible for the content or privacy practices of other web sites to which this site may link. You should review the privacy policy of such sites before using the sites. OAWNF is not responsible for the privacy practices or the content of such web sites.

The contents of this site are for general information purposes only. Whilst OAWNF will endeavour to ensure that the information on this site is correct, no warranty, express or implied, is given as to its accuracy and OAWNF do not accept any liability for error or omission.

OAWNF shall not be liable for any damage (including, without limitation, damage for loss of business or loss of profits) arising in contract, tort or otherwise from the use of, or inability to use, this site or any material contained in it, or from any action or decision taken as a result of using this site or any such material.

Nothing on this site constitutes specific advice. Some of the material on this site may have been prepared some time ago. Specialist advice should be taken in relation to specific circumstances. Understanding and complying with the rules and legislation relevant to our events is your responsibility.

Privacy Policy

1. Introduction & General Terms
Oulton and Woodlesford Neighbourhood Forum (OAWNF) is committed to protecting your personal information when you are using OAWNF services or participating in the Forum. We want our services to be safe and enjoyable environments for our members and users. This Privacy Policy relates to our use of any personal information you provide to us via our websites, phone, text, email, online or in letters, or any other correspondence.

In order to provide you with the full range of OAWNF services, we sometimes need to collect information about you, and where you are a member we will need to collect personal data to facilitate your membership.

This Privacy Policy explains the following:
  • what information OAWNF may collect about you
  • how OAWNF will use information we collect about you
  • when OAWNF may use your details to contact you
  • whether OAWNF will disclose your details to anyone else
  • your choices regarding the personal information you provide to us
OAWNF is committed to safeguarding your personal information. Whenever you provide such information, we are legally obliged to use your information in line with all laws concerning the protection of personal information, including the Data Protection Act 1998 (these laws are referred to collectively in this Privacy Policy as the "data protection laws").

OAWNF websites contain hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy policies, and we therefore urge you to review them. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.

2. What information will OAWNF collect about me?
When you participate in, access or sign up to any of OAWNF’s services, events, activities or online content (such as newsletters, competitions, live chats, message boards, votes), telephone, text, donate money to an OAWNF charity appeal, book an OAWNF event or use OAWNF’s online registration system we may receive personal information about you.

This can consist of information such as your name, email address, postal address, telephone and mobile number, depending on the activity. Sometimes we will require you to provide additional personal information, and sometimes sensitive personal information.

By submitting your details, you enable OAWNF (and where applicable its contractors) and our chosen agents to provide you with the services or online content you select.

3. How will OAWNF use the information it collects about me?
OAWNF will use your personal information for a number of purposes including the following:
  • to provide our services, events, activities or online content and to deal with your requests and enquiries
  • for "service administration purposes", which means that OAWNF may contact you for reasons related to the service, event, activity or online content you have signed up for, as set out in section 4 below (e.g. to provide you with password reminders or to notify you that a particular service, event, activity or online content has been suspended, updated or cancelled, or to provide details of such)
  • to contact you about a submission you have made, including any content you provide
  • to provide you with information about our services, events, activities or online content
  • to personalise the way OAWNF content is presented to you
  • to use IP addresses to identify the location of users, to block disruptive use, to establish the number of visits and to determine where you are accessing the services from
  • to analyse and improve the services offered on OAWNF websites

4. When will OAWNF contact me?
OAWNF may contact you:
  • in relation to any service, event, activity or online content you have signed up
  • in relation to any correspondence we receive from you or any comment or complaint
  • in relation to any contribution you have submitted to or about OAWNF and our services, events and activities, including online blog posts, tweets or other media
  • to invite you to participate in surveys about OAWNF services
  • for marketing purposes

5. Will OAWNF share my personal information with anyone else?
We will keep your information confidential except where disclosure is required or permitted by law (for example to government bodies and law enforcement agencies) or as described in section 6 below.

Generally, we will only use your information within OAWNF. However, sometimes OAWNF uses third parties, including our chosen agents, to process your information on our behalf. OAWNF requires these third parties to comply strictly with its instructions and OAWNF requires that they do not use your personal information for their own business purposes.

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). By submitting your personal data, you agree to this transfer and storage. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

6. Offensive or inappropriate content on OAWNF websites
If you post or send offensive, inappropriate or objectionable content anywhere on or to OAWNF websites or otherwise engage in any disruptive behaviour on any OAWNF service, OAWNF may use your personal information to stop such behaviour.

Where OAWNF reasonably believes that you are or may be in breach of any applicable laws (e.g. because content you have posted may be defamatory), OAWNF may use your personal information to inform relevant third parties such as your employer, Internet provider or law enforcement agencies about the content and your behaviour.

7. What if I am a user aged 18 or under?
If you are aged 17 or under, please get your parent/guardian's permission before you provide any personal information to OAWNF. Users without this consent are not allowed to provide us with personal information.

8. How long will OAWNF keep my personal information?
We will hold your personal information on our systems for as long as is necessary for the relevant service, event or activity, or as long as is set out in any relevant contract you agreed with OAWNF, or according to OAWNF's retention schedule. If you cancel your registration your account is deleted a red flag goes against any remaining personal information which stays on the system for up to a period of one year for administration purposes before being deleted.

If you register for a service, event or activity we will retain your details until all obligations under the contract have been discharged and for a minimum of four months following that date for administration purposes before being deleted during a period of up to one year.

Where you contribute material to OAWNF we will generally only keep your content for as long as is reasonably required for the purpose(s) for which it was submitted. For example, we will only keep copies of entries to an event for the duration of the event. However other information (e.g. posts to blogs or other websites) are likely to have a longer, or even permanent, duration.